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Organizing with Tags

Tags are your primary tool for organizing notes in Yooz Notes. Learn strategies for effective tagging.

How Tags Work​

Creating Tags​

Type #tagname anywhere in your note:

# Meeting Notes #work #meetings #q1-2026

Discussion about...

Tags are automatically:

  • Extracted from note content
  • Added to the sidebar
  • Searchable and filterable

Tag Syntax​

ValidInvalidWhy
#project# projectNo space after #
#my-project#my projectNo spaces (use hyphens)
#Project2026-Case preserved, search insensitive
#日本語-Unicode supported

Tag Strategies​

By Category​

Organize by what type of content:

#meeting-notes    #ideas
#reference        #drafts
#personal         #work
#learning         #projects

By Project​

Track work across projects:

#project-alpha    #client-acme
#project-beta     #client-bigco
#internal         #marketing

By Status​

Track workflow state:

#todo             #in-progress
#review           #done
#archived         #someday

By Time​

Temporal organization:

#2026             #q1-2026
#january          #week-03
#daily            #weekly

Combined Strategy​

Most effective approach combines multiple dimensions:

# Q1 Planning Meeting #work #meetings #project-alpha #q1-2026

Attendees: Team Alpha
Date: January 15, 2026

## Decisions
...

This note is findable by:

  • Area (#work)
  • Type (#meetings)
  • Project (#project-alpha)
  • Time (#q1-2026)

Tag Hierarchies​

Create hierarchy with naming conventions:

#work
#work/project-a
#work/project-b
#work/meetings

#personal
#personal/health
#personal/finance
#personal/learning

Filter by #work/ to see all work-related notes.

Using the Tag Sidebar​

Viewing Tags​

The sidebar shows all tags with note counts:

Tags
├── work (45)
├── meetings (23)
├── project-alpha (12)
└── personal (30)

Filtering by Tag​

  1. Click a tag in the sidebar
  2. Only notes with that tag show
  3. Click again to clear filter

Multi-Tag Filtering​

Currently, filter by one tag, then search within results for additional filtering.

Tag Workflows​

Getting Things Done (GTD)​

# Inbox item #inbox

Quick capture, process later.

Process inbox into:

#next-action    #waiting-for
#someday        #reference

Zettelkasten​

# Permanent Note #zettel #concept-name

Atomic idea with links to related notes.

Related: [[Other concept]]

Tags: #zettel, #literature, #permanent, #fleeting

PARA Method​

#project-*      Active projects
#area-*         Areas of responsibility
#resource-*     Reference material
#archive-*      Completed/inactive

Best Practices​

Do​

  1. Start simple - Add complexity as needed
  2. Be consistent - Same tag for same concept
  3. Use hyphens - #meeting-notes not #meetingNotes
  4. Review regularly - Merge similar tags
  5. Keep it flat - Deep hierarchies get confusing

Don't​

  1. Over-tag - 2-5 tags per note is plenty
  2. Create duplicates - #meeting vs #meetings
  3. Use spaces - Won't work in tag syntax
  4. Forget to tag - Untagged notes get lost

Tag Maintenance​

Regular Review​

Monthly, review your tags:

  • Merge similar tags
  • Archive unused tags
  • Update naming conventions

Renaming Tags​

To rename a tag:

  1. Search for notes with old tag
  2. Find/replace in each note
  3. Old tag disappears when unused

Cleaning Up​

Remove unused tags:

  1. Tags without notes auto-remove
  2. Delete tag text from notes to remove

Common Tag Systems​

Simple (Beginner)​

#work     #personal    #ideas
#todo     #done        #reference

Intermediate​

#work     #home        #health
#project-* (by project name)
#2026     #q1          #weekly
#todo     #review      #done

Advanced​

Area tags:     #area/work, #area/health
Project tags:  #proj/website, #proj/book
Status tags:   #status/active, #status/done
Type tags:     #type/meeting, #type/idea
Time tags:     #2026/q1, #2026/01
Context tags:  #context/office, #context/home

Tag Examples​

Work Notes​

# 1:1 with Manager #work #meetings #1on1 #2026-01

## Topics
- Project status
- Career goals

## Action Items
- [ ] Update project timeline

Personal Notes​

# Book: Atomic Habits #personal #reading #books #productivity

## Key Ideas
- Habits compound
- Systems over goals

## Favorite Quotes
> "You do not rise to the level of your goals..."

Project Notes​

# Website Redesign #work #project-website #active

## Goals
- Modern design
- Better performance

## Progress
- [x] Wireframes
- [ ] Development

Privacy Note​

Local Tags

Tags are stored locally with your notes. They're part of your private organization system, not shared or analyzed.

Learn More​